Consultant's Report

Click here to read the 23-page report on library operations
completed October 15, 2016.


Board Minutes

Uinta County Library

Board of Trustees Meeting

July 16, 2013

Evanston Library


Library Board of Trustees President Robert Fry called the meeting to order at 4:00 pm. Library Board of Trustees Members Thayne Peterson and Ariel Calmes were present. Library Director Dale Collum, and Library PR Manager Elizabeth Voss were also present.

The first order of business was welcoming Ariel Calmes to the Board. Ms. Calmes was appointed to serve out Tanya Foster’s term.

Minutes from the June meeting were reviewed. Mr. Peterson moved that the minutes be approved. Ms. Calmes seconded and the motion was approved unanimously.

Next, Ginger Duey, the Library’s new Business Manager was introduced to the Board.

Old Business:

Mr. Fry noted that the Board did not hold a work session this month so there was no report for that.

Next, the Board discussed the upcoming year’s budget. It was noted that there were no public comments on the budget at the public budget hearing. Mr. Peterson moved that the budget be approved. Ms. Calmes seconded and all were in favor.

Mr. Fry and Mr. Collum then reported on the meeting held with the Local Government Liability Pool representative and discussed the recommendations to restructure the current personnel manual. Mr. Collum was charged with working on the discussed changes.

The Board then discussed reinstating overdue fines to help with the budget shortfall. Mr. Peterson moved that starting August 1st fines should start accruing after the second overdue warning notice at the following rates: $1.00 per day for dvds and videos. 5 cents per day for children’s materials and 15 cents per day for adult materials. Ms. Calmes seconded and all were in favor.

The Board then discussed selling advertising space on the TV message board in the Evanston Library. Mr. Collum was tasked with finding out an appropriate cost for such ads.

New Business:

Ms. Voss then updated the Board on upcoming library events.

The Board decided to address the need for a new secretary at a later time.

The Board discussed several revenue raising ideas. These included: Having a large event at the Machine Shop including dinner and an auction. Placing painted coffee cans around town for donations. Determining if there could be places around town for book donations. Having water bills rounded up with proceeds going to the Library. And, having an event where the entrance fee was a donated book.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Collum informed the Board that the American Express bill had arrived after the Board packets had been sent and was added to the vouchers and that there was a discrepancy of $106.40 that they were trying to determine the cause of. Mr. Peterson moved that the financial statements be approved with the addition of the American Express bill and the understanding that Mr. Collum inform the Board when the discrepancy issue was solved. Ms. Calmes seconded and all were in favor.

Mr. Peterson then moved that the accounts payable be approved with the exception of the Town of Lyman voucher. Ms. Calmes seconded the motion and it passed without opposition.

Ms. Calmes the moved that the Town of Lyman vouched be approved, Mr. Fry seconded and Mr. Peterson recused himself.

Mr. Fry adjourned the meeting at 5:21 pm.


Uinta County Library

Board of Trustees Meeting

August 20, 2013

Lyman Library


Library Board of Trustees Vice President Deanna Winn called the meeting to order at 4:03 pm. Library Board of Trustees Members Thayne Peterson and Randy Meyer were present. Library Director Dale Collum, and Library PR Manager Elizabeth Voss were also present.

Minutes from the July meeting were reviewed. Mr. Peterson moved that the minutes be approved. Mr. Meyer seconded and the motion was approved unanimously.

Old Business:

The Board first reviewed a draft restructuring of the Library’s Personnel Manual. After discussion and new editing and suggestions, Mr. Peterson made the following Motion: Table the adoption of the manual until the additional edits can be incorporated with the target goal of having the edits included for review by next months meeting, plus establish a non-binding timeframe of having a Manager’s Manual and a Public Policies Manual compiled and ready for Board review by the December meeting, with the work on job descriptions included also. Mr. Meyer seconded and all were in favor.

Next, the Board discussed the use of the TV in Evanston for AD space. Mr. Collum stated that the Foundation Board was looking at having a Business Members incentive program that would include ads or recognition on the TV. The Board suggested that the matter be left with the Foundation Board.

The Board then discussed upcoming Foundation fundraising ideas.

Mr. Collum then reported to the Board on the subject of extending open hours at the Evanston Library to include Mondays. After discussion, Mr. Peterson moved to table the discussion until Mr. Fry’s return. Ms. Winn seconded and the motion passed unanimously.

The final item in Old Business was the election of a new Board Secretary to replace Ms. Foster. Mr. Peterson moved that Ms. Calmes be elected to the office. Mr. Meyer seconded and all were in agreement.

New Business:

Ms. Voss then updated the Board on upcoming library events.

Mr. Collum then reported that updating the authorized signature list at 1st Bank was underway and information was needed from Ms. Winn and Ms. Calmes, and then the Bank would most likely require everyone to go down and sign the paperwork.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Meyer noted that the Wal Mart payment check was missing. Mr. Collum stated that the payment to Wal Mart was supposed to come from the Foundation account so that check was removed. Mr. Peterson moved that the financial statements and vouchers be approved with the deletion of the Wal Mart bill. Mr. Meyer seconded and all were in favor.

Mr. Peterson moved that the meeting be adjourned, Mr. Meyer seconded, all were in favor and the meeting ended at 5:27 pm.


Uinta County Library

Board of Trustees Meeting

September 17, 2013 4:00 p.m.

Evanston Library


Library Board of Trustees President Robert Fry called the meeting to order at 4:05 p.m. Library Board of Trustees Members Deanna Winn, Ariel Calmes, and Randy Meyer were present. Also present were Library Director Dale Collum and Library PR Manager Elizabeth Voss.

Minutes from the August Meeting were reviewed. Ms. Winn moved that the minutes be approved. Mr. Meyer seconded and the motion was approved unanimously.

Old Business:

The restructuring of the personnel manual was discussed, and certain changes were proposed for the draft. Ms. Winn expressed a desire to obtain a legal opinion from the County Attorney’s Office before taking action regarding the restructuring of the personnel manual. The issue was tabled and no action was taken.

President Fry moved that all Library Personnel wear name tags, and Ms. Winn seconded and the motion was approved unanimously.

Evanston opening hours were reviewed and the Board determined that within the current budget constraints the Evanston branch of the Uinta County Library would remain closed on Mondays. No action was taken.

Director Collum asked Board of Trustee Members to complete paperwork with First Bank. No action was taken.

New Business:

Ms. Voss reported on upcoming library events.

Director Collum indicated that the Foundation Board would require a member from the Library Board of Trustees. Ms. Winn indicated her willingness to serve.

Mr. Meyer proposed a read-a-thon as a possible fundraiser. Other fundraising possibilities were discussed.

The Library’s financial statements, expenditures, and vouchers were reviewed. Mr. Meyer moved that the financial statements and accounts payable be approved. Ms. Calmes seconded the motion and it passed without opposition.

A possible work session prior to the Board of Trustees’ October meeting was discussed. President Fry adjourned the meeting at 5:40pm.


Uinta County Library

Board of Trustees Meeting

October 15, 2013

Mountain View Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:32 pm. Library Board of Trustees Members Thayne Peterson and Randy Meyer were present. Library Director Dale Collum, and Library PR Manager Elizabeth Voss were also present.

Minutes from the September meeting were not available at meeting time.

Old Business:

The Board was informed by Mr. Collum that he had submitted the new draft of the Library’s Personnel Manual to County Attorney Dean Stout as directed. At meeting time, Mr. Stout had not yet gotten back with any feedback.

The Board was then advised that signatures were going to be needed at 1st Bank as soon as the paperwork was ready. Mr. Collum stated that he would let everyone know when the bank was ready.

The final item in Old Business was the review of the Library’s employee evaluation form. Mr. Peterson moved that the revised form be adopted. Mr. Meyer seconded and all were in favor. Mr. Peterson also requested that a form be drafted for Board review that would allow employees to evaluate their supervisors. Mr. Collum stated that he would do so.

New Business:

Ms. Voss then updated the Board on upcoming library events. These included the Evanston Fall Book Sale starting on Oct. 18th, a storyteller appearing in Evanston on Oct. 18th and a travelling stage company doing performances in Lyman and Evanston on November 23rd.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Peterson moved that the financial statements and vouchers be approved. Mr. Meyer seconded and all were in favor.

Mr. Peterson moved that the meeting be adjourned, Mr. Meyer seconded, all were in favor and the meeting ended at 5:10 pm.


Uinta County Library

Board of Trustees Meeting

November 26, 2013

Evanston Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:05 pm. Library Board of Trustees Members Thayne Peterson and Randy Meyer were present. Library Director Dale Collum was also present.

Mr. Meyer moved to approve the minutes from the September and October meetings. Mr. Peterson seconded and all were in favor.

Mr. Fry announced that he has received written notification from Ms. Calmes that she has resigned from the Board. Mr. Peterson moved that the resignation be accepted and Mr. Meyer seconded. All were in favor. Mr. Collum stated that he would see if the County wished to just have the opening advertised and filled with the regularly scheduled opening in January.

Old Business:

The Board was informed by Mr. Collum that he has attempted to contact Mr. Stout regarding the Personnel Manual and Mr. Stout has not yet gotten back with any feedback.

With Ms. Calmes resignation the signing requirements at First Bank were put on hold. The Board then reviewed a new supervisor’s evaluation form. Mr. Peterson moved that the form be adopted with the discussed changes. Mr. Meyer seconded and all were in favor.

Finally in old business, Mr. Collum informed the Board that the staff had voted to not have a year end dinner and instead ask the Foundation Board to use the funds to purchase materials for the Libraries.

New Business:

Mr. Collum then updated the Board on upcoming library events. These included a travelling stage company doing performances in Lyman and Evanston on November 23rd, the annual See’s Candy sale, an idea to have a check out an expert event and a Blind Date with a Book Event.

Mr. Fry asked about the donation box campaign and about having an article in the paper about them and also talking about them with community groups. Mr. Collum stated that they would submit an article to the paper. Mr. Fry stated that December would be a hard month to speak with any groups.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Peterson moved that the financial statements and vouchers be approved. Mr. Meyer seconded and all were in favor.

Mr. Meyer moved that the meeting be adjourned, Mr. Peterson seconded, all were in favor and the meeting ended at 4:30 pm.


Uinta County Library

Board of Trustees Meeting

December 17, 2013

Lyman Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:00 pm. Library Board of Trustees Members Deanna Winn, Thayne Peterson and Randy Meyer were present. Library Director Dale Collum was also present.

Mr. Meyer moved to approve the minutes from the September and October meetings. Ms. Winn seconded and all were in favor.

Old Business:

The Board was informed by Mr. Collum that he has spoken with Bill Miller at LGLP about the draft personnel manual. Mr. Miller said that there were several things that he wanted to speak to Mr. Stout about and that they have not been able to get together and discuss the manual.

The Board was informed that the County would like to hold off on advertising for a replacement for Ms. Calmes until the regular January advertisements.

Mr. Fry asked that the donation boxes be mentioned in the newspaper and perhaps spoken about at group meetings.

Finally in old business, the Board discussed finding a replacement for Mr. Peterson when his term expires.

New Business:

Mr. Collum reported that Ms. Voss has been offered a full time PR/Marketing position and is resigning from the library. The Board discussed the value of the position.

Mr. Collum reported on the See’s Candy fundraiser.

Mr. Collum then updated the Board on upcoming library events. These included an idea to have a check out an expert event and a Blind Date with a Book Event.

Mr. Fry asked Mr. Collum to provide him with costs including shipping and installation for new security gates for the Evanston Library.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Meyer moved that the financial statements and vouchers be approved. Ms. Winn seconded and all were in favor.

Mr. Peterson moved that the Pitney Bowes voucher from the previous month be approved for payment. Mr. Meyer seconded and all were in favor.

Ms. Winn moved that the meeting be adjourned, Mr. Peterson seconded, all were in favor and the meeting ended at 4:47 pm.


Uinta County Library

Board of Trustees Meeting

January 21st, 2014

Evanston Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:01 pm. Library Board of Trustees Members Charles Butcher, Thayne Peterson and Randy Meyer were present. Library Director Dale Collum and Library PR Manager Caroline Goick were also present.

Mr. Peterson moved to approve the minutes from the September and October meetings. Mr. Meyer seconded and all were in favor. The Board then welcomed new member Charles Butcher who has been appointed to replace Ms. Calmes.

Old Business:

The Board was informed by Mr. Collum that he has spoken with Bill Miller at LGLP about the draft personnel manual. Mr. Miller has still not been able speak to Mr. Stout about the manual. The Board was informed that the County Commissioners have appointed Charles Butcher to replace Ms. Calmes. Mr. Collum then reported that the donation boxes have been mentioned in the newspaper “Library Update” and also as a feature article.

New Business:

Ms. Goick then updated the Board on upcoming library events. These included the Reading is Rec event held at the Evanston Rec Center and a Blind Date with a Book Event.

Mr. Collum then asked the Board about a request to have a wine tasting fundraiser at the Mountain View Library. The Board reviewed applicable Library Policies that state that alcohol may not be consumed on Library property and Mr. Peterson raised the issue of local permitting and the need for catering permits. The Board decided that existing policy would preclude this type of event on Library property, though they did feel that if the organizers wanted to have an event off property and donate the proceeds to the Library Foundation it would be acceptable. Mr. Peterson stated several businesses in the Valley that might be willing to work with such an event. The Board then discussed the two floating holidays for 2014. Mr. Meyer moved that the holidays be taken on the day after Thanksgiving and the day after Christmas as proposed by library staff. Mr. Butcher seconded and all were in favor.

Mr. Fry stated that he wished to see Mr. Collum try to be more visible in the Community as the Library Director. The Board then discussed several groups that may be willing to have a speaker. Mr. Meyer mentioned that a newspaper article mentioned a grant the library had applied for to the Wyoming Community Foundation. The WCF had referred the grant to the Evanston Area Community Foundation and the article indicated that that group would like to meet with the Library Board. After asking if anyone else had received any communications from the group Mr. Collum stated that he would check with them.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Meyer moved that the financial statements and vouchers be approved. Mr. Butcher seconded and all were in favor. Mr. Meyer moved that the meeting be adjourned, Mr. Butcher seconded, all were in favor and the meeting ended at 4:53 pm.


Uinta County Library

Board of Trustees Meeting

February 18th, 2014

Mountain View Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:02 pm. Library Board of Trustees Members Charles Butcher, Deanna Winn and Teresa Whybark were present. Library Director Dale Collum and Library PR Manager Caroline Goick were also present.

Mr. Fry moved to approve the minutes from the January meetings by acclamation. All were in favor.

The Board then welcomed new member Teresa Whybark who has been appointed to replace Mr. Peterson.

Old Business:

The Board was informed by Mr. Collum that he has spoken with Bill Miller at LGLP about the draft personnel manual. Mr. Miller has still not been able speak to Mr. Stout about the manual. Mr. Miller and Mr. Collum will be setting a time to go over the changes recommended by Mr. Stout.

Mr. Collum then reported that he has been trying to contact the Evanston Area Community Foundation regarding the article in the newspaper about our grant application. He also stated that he has contacted the Wyoming Community Foundation asking about this. He let the Board know he would inform them when he has heard something from either organization.

Mr. Collum then updated the Board on the status of donation boxes. It was requested that he send the Board a report each month. Several locations were discussed to host new boxes.

Mr. Collum the reported that he has been scheduled to speak at the Evanston Rotary Club in April. Mr. Fry also suggested that the Board consider doing a presentation for the County Commissioners. Mr. Fry stated that he has been in contact with Craig Welling about having the County pay to replace the old theft prevention system in the Evanston Library. He stated that Mr. Welling said that a presentation to the Commissioners would be needed for that to proceed. The cost of a replacement system is in the $40,000 to $50,000 range. Ms. Whybark asked what the dollar amount of materials that were stolen was in a year’s time. Mr. Collum said he would need to run a report to have an accurate figure. Ms. Whybark stated that such information should be presented to the Board before scheduling a meeting with the commissioners. Mr. Collum stated he would compile the information.

New Business:

Mr. Collum reported that the library board minutes would soon be available on the library’s website at Mr. Fry’s suggestion.

The Board then reviewed the recent reviews of supervisory employee’s by their staff. Mr. Butcher questioned whether it was appropriate for the Board to be involved in the staff review process. Mr. Collum stated normally the Board would only review the Director and not be involved with any further reviews but that since allegations were made to the Board by a former employee, the Board wanted to institute the reviews by staff of their employees and check them to see if their were any problems.

Mr. Collum then informed the Board that with the new board members we would need to go through the processes of signing for the bank account again. He told the new members the process and stated that he would let everyone know when the bank was ready for them to go in and sign.

The Board then discussed having a joint meeting with the Foundation Board in March. It was agreed that Mr. Collum and Mr. Fry would work with Foundation Board President Mr. Crook to make arrangements.

The Board then discussed having another staff survey. Mr. Butcher asked if the previous surveys were available. Mr. Fry said that he thought Mr. Peterson had them and he would try to get them from him. Mr. Collum said he would try to contact Ms. Foster to see if she still had them in electronic form.

Ms. Goick then updated the Board on upcoming library events. These included the Reading is Rec event held at the Evanston Rec Center, Blind Date with a Book Event, National Library Week, Indoor Yard Sale, High School Art Show, Eating for Reading and One Book Wyoming.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Butcher moved that the financial statements and vouchers be approved. Ms. Whybark seconded and all were in favor.

Mr. Fry adjourned the meeting at 5:15 pm.


Uinta County Library

Board of Trustees Meeting

March 18th, 2014

Evanston Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:00 pm. Library Board of Trustees Members Charles Butcher, Deanna Winn, Randy Meyer and Teresa Whybark were present. Library Director Dale Collum and Library PR Manager Caroline Goick and Foundation Board members Todd Crook and Cathleen Wiggins were also present.

Ms. Winn moved to approve the minutes from the February meetings. Mr. Meyer seconded. All were in favor.

The Board then held elections. Mr. Meyer moved that a slate of candidates consisting of Mr. Fry for president, Ms. Winn for vice president, Mr. Meyer for treasurer and Mr. Butcher for secretary. Ms. Whybark seconded and all were in favor.

Old Business:

The Board discussed the proposed changes to the personnel manual. Mr. Collum highlighted the changes recommended by County Attorney, Mr. Stout. The Board decided to review the changes and discuss them at the next meeting.

Mr. Collum then reported on the subject of missing books at the Evanston Library. The Board discussed the report which showed approximately $800 of losses over an 18 month span. The Board decided that the losses did not justify pursuing a new security system that would be in excess of $40,000.

Mr. Collum reminded the Board that signing documents at 1st Bank would again be necessary. He stated that he would let everyone know when they could go sign.

New Business:

No new business was discussed at the meeting.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Meyer moved that the financial statements and vouchers be approved. Mr. Butcher seconded and all were in favor.

Mr. Fry adjourned the meeting at 4:15 pm.


Uinta County Library

Joint Meeting of the

Board of Trustees and Foundation Board

March 18th, 2014

Evanston Library


Library Board of Trustees President Bob Fry and Foundation President Todd Crook called the meeting to order at 4:15 pm. Library Board of Trustees Members Charles Butcher, Deanna Winn and Teresa Whybark were present. Foundation members Charles Butcher, Deanna Winn and Cathleen Wiggins were present. Library Director Dale Collum and Library PR Manager Caroline Goick were also present.

Old Business:

Ms. Goick updated the Board on upcoming library events. These included the Reading is Rec event held at the Evanston Rec Center, Blind Date with a Book Event, National Library Week, Indoor Yard Sale, High School Art Show, and One Book Wyoming.

The Boards were informed that the Foundation has been awarded two grants, one for $7,500 from the Wyoming Community Foundation and one for $1,000 from the Uinta County Conservation District.

New Business:

The first order of business was a discussion of the budgeting process and included input from board members as to what strategy the library should employ for the draft budget submission for the next fiscal year.

The Boards then discussed what challenges were facing the libraries and prioritized needs. It was decided that giving staff members raises and reinstating funds would be priorities. Mr. Collum was asked to determine what amount of raises county employees have received since 2008 and then us that figure for budgeting. Mr. Collum was also tasked with including a materials budget for the libraries equal to that of fiscal year 2012-2013.

The Boards then reviewed the current mission statements and felt that they were adequate for the time being.

Next the Boards discussed their vision for the libraries and what the boards needed to do to make that vision possible.

The Boards then discussed having a joint meetings on a regular basis. It was decided to have them quarterly. Mr. Meyer moved for the board and Ms. Winn seconded and all were in favor. For the foundation board, Mr. Butcher moved and Ms. Wiggins seconded and all were in favor.

The Boards also discussed trying to minimize the amount of paper that the reports use for each board packet. Mr. Collum stated he would work with the business manager to try to minimize this.

Next the Boards discussed having the librarians start using patron names and acknowledging patrons in the library. Mr. Collum said he would work on this.

The meeting was adjourned at 5:45 pm.


Uinta County Library

Meeting of the

Board of Trustees

April 15th, 2014

Lyman Library


Library Board of Trustees President Bob Fry called the meeting to order at 4:00 pm. Library Board of Trustees Members Charles Butcher, Deanna Winn, and Teresa Whybark were present. Library Director Dale Collum and Library PR Manager Caroline Goick and Adult Services Manager Claire Francis were also present.

Ms. Winn moved to approve the minutes from the March meeting. Ms. Whybark seconded. All were in favor.

Old Business:

The Board discussed the proposed changes to the personnel manual. Ms. Winn moved that this item be tabled until the next meeting. Ms. Whybark seconded and all were in favor.

Mr. Collum then reported on the opportunity to purchase a security system from the Natrona County Library. Mr. Fry stated that he has talked to Craig Welling from the County Commission and he indicated that the commission would be able to purchase the system and transport it for us.

Mr. Collum reminded the Board that signing documents at 1st Bank would again be necessary. The Board stated that we should have the interim director added to the accounts in May.

The Board then closed the regular meeting and went into executive session to discuss personnel matters.

The Board reconvened the meeting.

New Business:

The Board discussed appointing Claire Francis to serve as interim director until a new director can be hired. Ms. Winn moved that Ms. Francis be appointed as interim director on May 1st at a salary of $25.00 per hour, and 40 hours per week and that her status during the interim remain as a non-exempt FLSA employee. Mr. Butcher seconded the motion and all were in favor.

The Board then discussed the steps necessary to hiring a new director, the current job description, a timeline and an advertisement.

Next, the Board discussed forming a policy on vapor/e-cigarettes. Ms. Francis was asked to contact the County Attorney regarding this.

The Library’s financial statements, expenditures and vouchers were reviewed. Mr. Butcher moved that the financial statements and vouchers be approved. Ms. Whybark seconded and all were in favor.

Mr. Fry adjourned the meeting at 5:45 pm.